Active Information Collection
Like many websites, this website actively collects information from its visitors by permitting you to communicate directly with us via e-mail and feedback forms, or by registering to access some content. Some of the information that you submit may be personally identifiable information (that is, information that can be uniquely identified with you, such as your full name, address, email address, phone number, and so on).
Some areas of this site may require you to submit information in order for you to benefit from the specified features (such as newsletter subscriptions). You will be informed at each information collection point what information is required and what information is optional.
For data provided by event attendees, the key elements of personal data that we collect and use include name, job title, and organisation affiliation. This is used for delegate lists, name badges and pre- and post-event information such as circulation of presentations and the collection of feedback. We may also collect information about your dietary and access requirements and possibly photos for speaker biographies and publicity purposes. Any photos taken at the event may also be used in our publications and website.
Passive Information Collection
As you navigate through a website, certain information can be passively collected (that is, gathered without you actively providing the information) using various technologies and means, such as Internet Protocol addresses, cookies, internet tags, and navigational data collection.
The website may use Internet Protocol (IP) addresses. An IP Address is a number assigned to your computer by your Internet service provider so you can access the Internet and is generally considered to be non-personally identifiable information, because in most cases an IP address is dynamic (changing each time you connect to the Internet), rather than static (unique to a particular user’s computer). We use your IP address to diagnose problems with our server, report aggregate information, determine the fastest route for your computer to use in connecting to our site, and administer and improve the site.
“Navigational data” (“log files,” “server logs,” and “clickstream” data) are used for system management, to improve the content of the site, market research purposes, and to communicate information to visitors. This website does use navigational data.
The Lawful Basis on which We Store and Use Data
As a membership body we collect data primarily to fulfil the benefits of your membership. This includes activities such as sending newsletters, events listings and other communications by email.
We process all this data under the heading of ‘legitimate interest’, which is one of the ways in which data is permitted to be collected and used under GDPR. For the IGD-TP this means that by choosing to be a member and/or attend an IGD-TP event, the IGD-TP has your agreement to send you information about that membership and/or that event.
Use, Storage and Disclosure of Information
If you provide personally identifiable information to the website, we may combine such information with other actively collected information unless we specify otherwise at the point of collection. We will take reasonable measures to prevent personally identifiable information from being combined with passively collected information, unless you consent otherwise. In addition, we will make full use of all information acquired through the website that is not in personally identifiable form.
We hold your information within a secure system. If data needs to be transferred, this is done by password-protected Excel spreadsheet or secure file transfer.
We will never sell or pass on your data to commercial companies for marketing purposes. Any third-party services that the IGD-TP feels would be of interest or value to our members will generally be promoted through the IGD-TP newsletter or website. You are then responsible for any link/contact you make with such organisations, including the provision of your data.
Access, Correction and Deletion
To keep your personally identifiable information accurate, current, and complete, please contact us by emailing email@example.com. We will take reasonable steps to update or correct personally identifiable information in our possession that you have previously submitted to us.
You may at any time request to have your details removed from our records (your “right to be forgotten”) by emailing firstname.lastname@example.org. Any data held about you will be destroyed (physical data will be shredded and your electronic records will be deleted).
Important – Please note that where this request has been made it will no longer be possible to provide you with any details about your membership or event attendance or even to confirm that you were a member in the past. No claim about membership can be made by you or anyone else about your prior membership.
If we receive a failure notification when using your email address (our primary method of communicating with members), we will move your details to a temporary list. If we receive no further communication from you in the subsequent 12 months we will delete all data we hold on you.
We take reasonable steps to protect your personally identifiable information as you transmit your information from your computer to our site and to protect such information from loss, misuse, and unauthorised access, disclosure, alteration, or destruction. You should keep in mind that no internet transmission is ever 100% secure or error-free. In particular, e-mail sent to or from the website may not be secure, and you should therefore take special care in deciding what information you send to us via email. Moreover, where you use passwords, ID numbers, or other special access features on the website, it is your responsibility to safeguard them.
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